Meeting Specifications/Locations

AMERICAN SUGARBEET GROWERS ASSOCIATION
1155 15TH ST., NW SUITE 1100
WASHINGTON, DC 20005

Contact

  • Pam Alther (palther@americansugarbeet.org)

Phone

  • 202.595.0706

Fax

  • 240.235.4291

Annual Meeting

Site Selection

  • 2-3 years out
  • City selected by Meetings Committee
  • Hotel recommended to Meetings Committee by planner

Preferred Dates

  • First week of February

Preferred Sites

  • Sunbelt (“2nd tier” cities in moderate climate will be considered)

Location History

  • 2006 – Long Beach, CA
  • 2007 – Washington, DC
  • 2008 – Orlando, FL
  • 2009 – San Diego, CA
  • 2010 – Charleston, SC
  • 2011 – Tucson, AZ
  • 2012 – Orlando, FL
  • 2013 – San Diego, CA
  • 2014 – Tampa, FL
  • 2015  – Long Beach, CA
  • 2016  – Scottsdale, AZ
  • 2017  – Miami, FL
  • 2018  Washington, DC

Future Locations 

  • 2019  – Scottsdale, AZ
  • 2020  – Orlando, FL

Room Block

  • 1000 – 1100 room nights

Meeting Length

  • 5 days

Arrive/Depart

  • Sunday-Wednesday preferred

Basic Outline

Based on attendance of 300-400, and based on Sunday-Wednesday pattern.

Day Rooms Time Function People Set-Up
Wed 20 Board/Staff Arrivals
Thur 60 8a – 11a Exec/Finance/Meeting Committees 20 Conference
1p – 5p Committee Meetings 80 Special
Fri 110 8a – 12p Committee Meetings 80 Special
12p – 1p Board Lunch 60 Rounds
1p – 5p Board Meeting 60 Classroom, Raised head table (4)
6p – 7p Board Reception 100
Sat 200 8a – 12p Legislative/Lobby Class 60 Classroom, Raised head table (4)
Sun 210 8am Golf Tournament (Tentative) 40
1p – 6p Registration
6p – 8p Reception 350
Mon 210 7a – 9a Buffet Breakfast/Speaker 220 Crescent Rounds (7)
9a – Noon General Session/Speakers 220 Same room/setup
12p – 2p Plated Lunch/Speakers 220 Same room/setup
2p – 5p Industry Meeting 30 U shape
5p – 8p Sponsored Reception 350
Tue 190 7a – 9a Buffet Breakfast/Speaker 220 Crescent Rounds (7)
9a – Noon General Session/Speakers 220 Same room/setup
Noon – 2p President’s Luncheon 240 Same room/setup
Wed Major Checkout

Hold 50 rooms for 1-2 days beyond meeting (may vary based on pattern and location)

Board of Directors Meeting

Frequency

Summer

Fall

Duration

Summer is 2-3 days

Fall is 1 1/2 days

Attendance

60

Room Block

55

Summer Board of Directors meeting is usually held in mid-July in areas close to sugarbeet-producing areas. Past meetings have been held in Billings, MT; Fargo, ND; Washington, DC; Bay City, MI; Minneapolis, MN; Napa Valley, CA; and Twin Falls, ID.

The Fall Board of Directors meeting is held mid-November.   Past locations have been Las Vegas, NV; New Orleans, LA; and Washington, DC.  Locations for the Fall Board are chose one year in advance.

Group Profile

AMERICAN SUGARBEET GROWERS ASSOCIATION

The American Sugarbeet Growers Association is a national trade association representing 10,000 owners and operators of family farms. State and regional associations are located in 11 states: California, Colorado, Idaho, Minnesota, Michigan, Montana, Nebraska, North Dakota, Oregon, Washington and Wyoming.

Annual Meeting attendees are primarily the officers and board members of these local associations and their spouses, as well as representatives of seed, chemical, and other supplier companies. The total attendance averages 350. The purpose of the Annual Meeting is to bring members up-to-date on legislative and international issues that affect the domestic sugar industry, and to determine future policy and strategies.

 

Copyright ©2015 American Sugarbeet Growers Association