Meeting Specifications/Locations

AMERICAN SUGARBEET GROWERS ASSOCIATION
1155 15TH ST., NW SUITE 1100
WASHINGTON, DC 20005

Contact

  • Ruthann Geib ()

Phone

  • 202.595.0737

Fax

  • 240.235.4291

Annual Meeting

Site Selection

  • 2-3 years out
  • City selected by Meetings Committee
  • Hotel by Meeting Planner

Preferred Dates

  • First week of February

Preferred Sites

  • Sunbelt (“2nd tier” cities in moderate climate will be considered)

Location History

  • 2006 – Westin, Long Beach, CA
  • 2007 – J.W. Marriott, Washington, DC
  • 2008 – Hilton Walt Disney World, Orlando
  • 2009 – Westin Gaslamp Quarter, San Diego
  • 2010 – Charleston Place, Charleston, SC
  • 2011 – Westin La Paloma, Tucson
  • 2012 – Walt Disney World Swan & Dolphin, Orlando
  • 2013 – Hilton San Diego Bayfront, San Diego
  • 2014 – Tampa Marriott Waterside Hotel & Marina, Tampa, FL
  • 2015  – Westin, Long Beach, CA
  • 2016  – Camelback Inn, Scottsdale, AZ
  • 2017  – Hilton Downtown, Miami, FL
  • 2018  JW Marriott, Washington, DC

Future Locations 

  • 2019  – Camelback Inn, Scottsdale, AZ
  • 2020  – Caribe Royale, Orlando, FL

Room Block

  • 1000 – 1150 room nights (90% Double Occupancy)

Meeting Length

  • 5 days

Arrive/Depart

  • Sunday-Wednesday preferred

Basic Outline

Based on attendance of 350-400, and based on Sunday-Wednesday pattern.

Day Rooms Time Function People Set-Up
Wed 20   Board/Staff Arrivals    
Thur 60 8a – 11a Exec/Finance/Meeting Committees 20 Conference
    1p – 5p Committee Meetings 80 Special
Fri 120 8a – 12p Committee Meetings 80 Special
    12p – 1p Board Lunch 60 Rounds
    1p – 5p Board Meeting 60 Classroom, Raised head table (4)
    6p – 7p Board Reception 100  
Sat 200 8a – 12p Legislative/Lobby Class 60 Classroom, Raised head table (4)
Sun 220 8am Golf Tournament (Tentative) 40  
    1p – 6p Registration    
    6p – 8p Reception 350  
Mon 220 7a – 9a Buffet Breakfast/Speaker 220 Crescent Rounds (7)
    9a – Noon General Session/Speakers 220 Same room/setup
    12p – 2p Plated Lunch/Speakers 220 Same room/setup
    2p – 5p Industry Meeting 30 U shape
    5p – 8p Sponsored Reception 350  
Tue 220 7a – 9a Buffet Breakfast/Speaker 220 Crescent Rounds (7)
    9a – Noon General Session/Speakers 220 Same room/setup
    Noon – 2p President’s Luncheon 240 Same room/setup
Wed     Major Checkout    

(Hold 50 rooms for 1-2 days beyond meeting (may vary based on pattern and location)

Board of Directors Meeting

Frequency

Summer

Fall

Duration

Summer is 2-3 days

Fall is 1 1/2 days

Attendance

60

Room Block

55

Summer Board of Directors meeting is usually held in mid-July in areas close to sugarbeet-producing areas. Past meetings have been held in Billings, MT; Fargo, ND; Washington, DC; Bay City, MI; Minneapolis, MN; Napa Valley, CA; and Twin Falls, ID.

The Fall Board of Directors meeting is held mid-November.   Past locations have been Las Vegas, NV; New Orleans, LA; and Washington, DC.  Locations for the Fall Board are chose one year in advance.

Group Profile

AMERICAN SUGARBEET GROWERS ASSOCIATION

The American Sugarbeet Growers Association is a national trade association representing 10,000 owners and operators of family farms. State and regional associations are located in 11 states: California, Colorado, Idaho, Minnesota, Michigan, Montana, Nebraska, North Dakota, Oregon, Washington and Wyoming.

Annual Meeting attendees are primarily the officers and board members of these local associations and their spouses, as well as representatives of seed, chemical, and other supplier companies. The total attendance averages 350. The purpose of the Annual Meeting is to bring members up-to-date on legislative and international issues that affect the domestic sugar industry, and to determine future policy and strategies.

 

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