Meeting Specifications/Locations
AMERICAN SUGARBEET GROWERS ASSOCIATION
1155 15TH ST., NW SUITE 1100
WASHINGTON, DC 20005
Contact
- Pam Alther (palther@americansugarbeet.org)
Phone
- 202.595.0706
Fax
- 240.235.4291
Annual Meeting
Site Selection
- 2-3 years out
- City selected by Meetings Committee
- Hotel recommended to Meetings Committee by planner
Preferred Dates
- First week of February
Preferred Sites
- Sunbelt (“2nd tier” cities in moderate climate will be considered)
Location History
- 2006 – Long Beach, CA
- 2007 – Washington, DC
- 2008 – Orlando, FL
- 2009 – San Diego, CA
- 2010 – Charleston, SC
- 2011 – Tucson, AZ
- 2012 – Orlando, FL
- 2013 – San Diego, CA
- 2014 – Tampa, FL
- 2015 – Long Beach, CA
- 2016 – Scottsdale, AZ
- 2017 – Miami, FL
- 2018 – Washington, DC
- 2019 – Scottsdale, AZ
- 2020 – Orlando, FL
Future Locations
- 2021 – Austin, TX
- 2022 – Scottsdale, AZ
- 2023 – Washington, DC
Room Block
- 1000 – 1100 room nights
Meeting Length
- 5 days
Arrive/Depart
- Sunday-Wednesday preferred
Basic Outline
Based on attendance of 300-400, and based on Sunday-Wednesday pattern.
| Day | Rooms | Time | Function | People | Set-Up |
| Wed | 20 | Board/Staff Arrivals | |||
| Thur | 60 | 8a – 11a | Exec/Finance/Meeting Committees | 20 | Conference |
| 1p – 5p | Committee Meetings | 80 | Special | ||
| Fri | 110 | 8a – 12p | Committee Meetings | 80 | Special |
| 12p – 1p | Board Lunch | 60 | Rounds | ||
| 1p – 5p | Board Meeting | 60 | Classroom, Raised head table (4) | ||
| 6p – 7p | Board Reception | 100 | |||
| Sat | 200 | 8a – 12p | Legislative/Lobby Class | 60 | Classroom, Raised head table (4) |
| Sun | 210 | 8am | Golf Tournament (Tentative) | 40 | |
| 1p – 6p | Registration | ||||
| 6p – 8p | Reception | 350 | |||
| Mon | 210 | 7a – 9a | Buffet Breakfast/Speaker | 220 | Crescent Rounds (7) |
| 9a – Noon | General Session/Speakers | 220 | Same room/setup | ||
| 12p – 2p | Plated Lunch/Speakers | 220 | Same room/setup | ||
| 2p – 5p | Industry Meeting | 30 | U shape | ||
| 5p – 8p | Sponsored Reception | 350 | |||
| Tue | 190 | 7a – 9a | Buffet Breakfast/Speaker | 220 | Crescent Rounds (7) |
| 9a – Noon | General Session/Speakers | 220 | Same room/setup | ||
| Noon – 2p | President’s Luncheon | 240 | Same room/setup | ||
| Wed | Major Checkout |
Hold 50 rooms for 1-2 days beyond meeting (may vary based on pattern and location)
Board of Directors Meeting
Frequency
Summer
Fall
Duration
Summer is 2-3 days
Fall is 1 1/2 days
Attendance
60
Room Block
55
Summer Board of Directors meeting is usually held in mid-July in areas close to sugarbeet-producing areas. Past meetings have been held in Billings, MT; Fargo, ND; Washington, DC; Bay City, MI; Minneapolis, MN; Napa Valley, CA; and Twin Falls, ID.
The Fall Board of Directors meeting is held mid-November. Past locations have been Las Vegas, NV; New Orleans, LA; and Washington, DC. Locations for the Fall Board are chose one year in advance.
Group Profile
AMERICAN SUGARBEET GROWERS ASSOCIATION
The American Sugarbeet Growers Association is a national trade association representing 10,000 owners and operators of family farms. State and regional associations are located in 11 states: California, Colorado, Idaho, Minnesota, Michigan, Montana, Nebraska, North Dakota, Oregon, Washington and Wyoming.
Annual Meeting attendees are primarily the officers and board members of these local associations and their spouses, as well as representatives of seed, chemical, and other supplier companies. The total attendance averages 350. The purpose of the Annual Meeting is to bring members up-to-date on legislative and international issues that affect the domestic sugar industry, and to determine future policy and strategies.
