Meeting Specifications/Locations

AMERICAN SUGARBEET GROWERS ASSOCIATION
1155 15TH ST., NW SUITE 1100
WASHINGTON, DC 20005

Contact

Pam Alther (palther@americansugarbeet.org)

Phone

202.595.0706

Fax

240.235.4291

Annual Meeting

Site Selection

2-3 years out
City selected by Meetings Committee
Hotel recommended to Meetings Committee by planner

Preferred Dates

First week of February

Preferred Sites

Sunbelt (“2nd tier” cities in moderate climate will be considered)

Location History

2006 – Long Beach, CA
2007 – Washington, DC
2008 – Orlando, FL
2009 – San Diego, CA
2010 – Charleston, SC
2011 – Tucson, AZ
2012 – Orlando, FL
2013 – San Diego, CA
2014 – Tampa, FL
2015 – Long Beach, CA
2016 – Scottsdale, AZ
2017 – Miami, FL
2018 – Washington, DC
2019 – Scottsdale, AZ

Future Locations

2020 – Orlando, FL
2021 – Austin, TX
2022 – Scottsdale, AZ
2023 – Washington, DC

Room Block

1000 – 1100 room nights

Meeting Length

5 days

Arrive/Depart

Sunday-Wednesday preferred

Basic Outline

Based on attendance of 300-400, and based on Sunday-Wednesday pattern.

Day	Rooms	Time	Function	People	Set-Up
Wed	20		Board/Staff Arrivals
Thur	60	8a – 11a	Exec/Finance/Meeting Committees	20	Conference
		1p – 5p	Committee Meetings	80	Special
Fri	110	8a – 12p	Committee Meetings	80	Special
		12p – 1p	Board Lunch	60	Rounds
		1p – 5p	Board Meeting	60	Classroom, Raised head table (4)
		6p – 7p	Board Reception	100
Sat	200	8a – 12p	Legislative/Lobby Class	60	Classroom, Raised head table (4)
Sun	210	8am	Golf Tournament (Tentative)	40
		1p – 6p	Registration
		6p – 8p	Reception	350
Mon	210	7a – 9a	Buffet Breakfast/Speaker	220	Crescent Rounds (7)
		9a – Noon	General Session/Speakers	220	Same room/setup
		12p – 2p	Plated Lunch/Speakers	220	Same room/setup
		2p – 5p	Industry Meeting	30	U shape
		5p – 8p	Sponsored Reception	350
Tue	190	7a – 9a	Buffet Breakfast/Speaker	220	Crescent Rounds (7)
		9a – Noon	General Session/Speakers	220	Same room/setup
		Noon – 2p	President’s Luncheon	240	Same room/setup
Wed			Major Checkout

Hold 50 rooms for 1-2 days beyond meeting (may vary based on pattern and location)

Board of Directors Meeting

Frequency

Summer

Fall

Duration

Summer is 2-3 days

Fall is 1 1/2 days

Attendance

Room Block

Summer Board of Directors meeting is usually held in mid-July in areas close to sugarbeet-producing areas. Past meetings have been held in Billings, MT; Fargo, ND; Washington, DC; Bay City, MI; Minneapolis, MN; Napa Valley, CA; and Twin Falls, ID.

The Fall Board of Directors meeting is held mid-November. Past locations have been Las Vegas, NV; New Orleans, LA; and Washington, DC. Locations for the Fall Board are chose one year in advance.

Group Profile

AMERICAN SUGARBEET GROWERS ASSOCIATION

The American Sugarbeet Growers Association is a national trade association representing 10,000 owners and operators of family farms. State and regional associations are located in 11 states: California, Colorado, Idaho, Minnesota, Michigan, Montana, Nebraska, North Dakota, Oregon, Washington and Wyoming.

Annual Meeting attendees are primarily the officers and board members of these local associations and their spouses, as well as representatives of seed, chemical, and other supplier companies. The total attendance averages 350. The purpose of the Annual Meeting is to bring members up-to-date on legislative and international issues that affect the domestic sugar industry, and to determine future policy and strategies.

Annual Meeting -- SAVE THE DATES !

Feb 6-8, 2020
Orlando, FL

Disney FastPasses:
These partial-day and multi-day tickets are not available for purchase at our Theme Park Ticket Windows, ASGA attendees will need to purchase them through this custom website or in advance through our Disney Ticket
Reservation Center at 407-566-5600.

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